Partner Registration Process

Overview

Over the last few years, Henry C. Lea School has developed and implemented our Partner Registration Process to ensure that every partner organization, partner program, and partner staff member or volunteer has completed mandatory processes required by the school’s Principal and the School District of Philadelphia.

Why?

The Partner Registration Process is necessary for the following purposes:

To ensure that all partner programming is formally registered with and approved by school leadership and the School District of Philadelphia.

To ensure that partner programming is aligned with school goals and priorities.

To ensure that all partner staff are adequately prepared to fulfill their role and responsibilities.

To guarantee the safety and security of every member of the Lea community.

To make information about partnerships easily accessible for the entire school community.

When?

Every partner staff member must complete every step of the Partner Registration Process before they will be permitted to facilitate any programming with Lea students, families, and/or staff.

October 1st is the deadline for partner staff to complete the Partner Registration Process for programs that operate across the entire school year or only during the Fall semester (September to December). February 1st is the deadline for partner staff to complete the Partner Registration Process for programs that operate during the Spring semester (January to June).

Lea partners may not begin facilitating or operating partner programming until the Partner Registration Process deadline for each semester has passed. This provides the school and its partners with a period of a few weeks at the beginning of each semester to adjust to new schedules and routines, as well as to finalize the specifics of partner programming and confirm completion of every step of the Partner Registration Process by every member of partner staff.

Please notes that a small number of Lea partner programs begin operation before each semester’s deadline, but only with the express permission of the Principal. If you are unsure whether your partner programming falls into this category, please contact Lea's Community Partnerships Coordinator.

Who?

The Partner Registration Process must be completed by every partner staff member or volunteer depending on their role, as outlined below:

If you are a partner facilitator, you are required to complete every step of the Partner Registration Process outlined in detail in the Partner Facilitator Checklist linked in the Checklists section below.

A “partner facilitator” is an individual affiliated with a partner organization and/or program who is responsible for facilitating partner programming with program participants. Facilitators can include any number of categories or titles, including (but not limited to): program staff, teacher, instructor, intern, apprentice, mentor, tutor, coach, consultant, educator, and volunteer.

If you are a partner coordinator, you are required to complete every step of the Partner Registration Process outlined in detail in the Partner Coordinator Checklist linked in the Checklists section below.

A “partner coordinator” is an individual affiliated with a partner organization and/or program who is responsible for coordinating partner programming and supervising the partner facilitators who deliver that programming.

How?

To complete the Partner Registration Process, follow the steps outlined in the documents in the Checklists section.

Checklists

The documents listed below outline mandatory, step-by-step instructions for how partner facilitators, partner coordinators, and family/community volunteers must complete the Partner Registration Process.

Partner Facilitator Checklist

Every partner facilitator is required to complete every step of the Partner Registration Process outlined in the Partner Facilitator Checklist before they will be permitted to facilitate any programming with Lea students, families, and/or staff.

Partner Coordinator Checklist

Every partner coordinator is required to complete every step of the Partner Registration Process outlined in the Partner Coordinator Checklist before they will be permitted to coordinate and/or facilitate any programming with Lea students, families, and/or staff.

Volunteer Checklist

Every family/community volunteer is required to complete every step of the Partner Registration Process outlined in the Volunteer Checklist before they will be permitted to coordinate and/or facilitate any programming with Lea students, families, and/or staff.

Guidelines

Partner Handbook

Reading the Lea Partner Handbook is a mandatory requirement of the Partner Registration Process for every partner facilitator, partner coordinator, and family/community volunteer, and is a crucial resource for every individual who works in service to the Lea school community.

The Lea Partner Handbook outlines the policies, practices, and expectations that guide and govern partnerships at Henry C. Lea School, and which every partner organization and program is required to follow.

Clearance Guidelines Manual

Every partner facilitator, partner coordinator, and family/community volunteer is required to follow Lea's guidelines for obtaining and submitting clearances outlined in Lea's Clearance Guidelines Manual.

Obtaining and submitting background clearances is a mandatory requirement of the School District of Philadelphia’s Partner Onboarding Guide and School Partner Agreement process, as well as Lea’s Partner Registration Process.

Visitor Guidelines

The school-specific visitor protocols for Henry C. Lea School outlined in this document apply to every visitor to the school, including partner facilitators, partner coordinators, and family/community volunteers.

These protocols are informed by the District's COVID-19 Visitor Protocol and related COVID-19 health and safety protocols, and were developed to ensure that the safety of students and staff remains a top priority. The restrictions in these guidelines are based on the most current recommendations from the Center for Disease Control and Prevention (CDC), the Philadelphia Department of Public Health (PDPH), the Pennsylvania Department of Education (PDE), and other regulatory agencies.